Agenda.
-Vote on elections policy document. Select witness. Call out for volunteers to manage elections.
-Vote on ‘job descriptions’ document.
-Vote to approve previous minutes.
-Appoint women’s contact person or method.
-Website updates, if any, from Daniel.
-By-laws task force. Deadline.
-Membership fee and participation requirements. (insurance, ongoing discussion)
-Representative updates?
-Event updates? (mass battle reviews were seen on fb).
HMB USA board meeting minutes. May 11, 2021
Call to order. Jeff 5:38pm pst
In attendance: Jake, Andy. Desha, Alexey, Makoto, Jeff, Joel, Aaron, Trey.
Kirk was not able to attend.
Appoint women’s contact person until their election is complete? Desha accepts.
Jeff and Trey resignation dates: Jeff points out that it’s not fair to vote on any issues he’s not going to be a part of moving forward. He will resign when it makes the best for functional turnover. Andy proposes having a Board meeting second tues in june (8th) to initiate turnover details.
Chris start date July 1st, no voting power during interim, but is now on discord giving treasurer updates and advising on matters. .
Vote to approve [posted in discord] board meeting minutes to date.
All in favor, except Jeff who abstained – hasn’t read them.
Any opposed? None
(March 2nd minutes were voted for approval in discord on May 7th. Alexey, andy, jake, aaron, desha, makoto)
Board meeting minutes distribution system:
Vote on publicly posting approved for archival minutes on the new website.
All in favor, except Jeff who abstained.
Any opposed? None
Executive board mtg minutes remain archived and will not be posted on the website.
Vote to approve [draft posted in discord] elections process.
All in favor, except Jeff who abstained – didn’t read it.
Any opposed? none
Who is the witness on behalf of the board? —- tbd
Who will manage the election? Ask larry. Brainstorm backup person in meantime.
What format will people use to vote? Likely send ballot via email addresses provided at registration. Website plugin is possible, but no cost information yet.
Andy presents further clarity to the executive vs membership separation of duties and increased functionality structure:
Executive Focus: building the Business, financials, insurance, website, etc. p/vp/sec/treasurer. andy/daniel/desha/chris
Membership relations and coordination focus: fighters, teams, support issues, national team, hmbia stuff. another vp = joel/2 bod members = aaron/jake, regional reps, womens rep/ anyone else advising.
Andy, Daniel, and Joel are the presiding trifecta. President and secretary will pull double duty into both sides.
All voting members come together to vote on issues that involve both focuses.
It allows us to capitalize on each of our strengths & experience, Joel as the head of fighter/member related issues. Andy and Daniel on the back end of the biz developmentThis Dynamic is fluid and not set in stone, still allows flexibility around current needs at the time.
Jeff asks – Do bylaws need to reflect this? Andy – they already do, can also look at this as a committee structure. Would be allowed for in the new version of the bylaws.
This structure provides efficiency, simplicity and congruence. Gives opportunity to share with membership what people are doing on the board.
We will continue to build and evolve this and continue to improve.
Another structure idea is an Events board – incorporate pieces from both sides of executive and membership.
Vote job descriptions document, representatives.
Board members are on the board. Advisors are not on the board. Drop all other language.
Will vote in discord on the job descriptions document before the current election.
No vote held tonight.
Website updates. Dan is working on this week. Will update david patton when ready to dissolve the other website.
-jeff can do videos again with Tim. Make a video of where we’ve been and where we are going.
Who can make the list of things for Jeff to cover? Aaron will get it done by may 17th.
Bylaws task force: Chris Simpson. Andy Tunstall. Desha Wood
Deadline to present bylaws to the board: first draft pre lawyer. Weds may 19th
Membership fee.
Vote to approve implementing a fee for 21-22 year. Amount and when tbd with another vote in the future.
All in favor.
any opposed? None
Insurance. Daniel
Event updates.
Alexey has an event coming up in July.
Regional mass battle idea – up to the region to embrace for themselves. Ended up moving away from the mass region idea in april due to attendance changes last minute. Next year hopefully better, plan on coming back to SC bringing more from the north, and implement that original idea of region vs region. Andy says midwest region wants to get involved but likely needs to join a different region to bolster numbers, midwest is too small on its own.
Representative updates. none
No other business.
Next meeting date. Idea of having a regularly scheduled mtg, hard scheduled once a month, decide precisely on discord. Jake suggests creating a meeting date only channel.
Meeting adjourned by jeff. 6:44pm.
Notated by Desha Wood
